The four most important words when you file a motion are “follow the court rules.” The Michigan Court Rules (MCR) are the bible for dos and don’ts when petitioning the court for relief. Individual counties may have their own additional local rules so it’s important to peruse those also.
The risk of not paying attention to the MCR can lead to disastrous results in court – if you even make it that far. Service rules for filing a motion, notice of hearing and proof of service are of utmost importance and determine whether your motion can even be heard before the judge that day. The opposing party or his attorney must receive copies of your pleadings within a certain amount of time before the actual hearing. In addition, you must file a proof of service saying when and how you gave notice of the hearing and motion. It’s not enough to simply tell the court you did it – you must “prove” it by filing the proof of service/certificate of mailing in the court file.
At times,
parties will accuse the other of lying on the proof of service, saying the
documents were never actually sent, which may or may not be true. The USPS is
blamed on the daily, to the extent you’d start to believe carrier pigeons would
be more reliable.
The advent of
electronic filing, called MiFile in Michigan, has helped alleviate some service
questions as emails can be added to the system, ensuring the documents are
routed directly to that person. MiFile also allows documents to be filed
anytime of day, making the process more accessible than coming to the
courthouse during business hours, and is considered personal service, requiring
less advance notice than mailing. If available, attorneys must use MiFile, but
self-represented parties can choose to file pleadings the old-fashioned way.
Depending on the type of case, MiFile may not be available. One caution about
MiFile – it can take 24+ hours for the document to reach its intended
destination due to employees having to review and route the documents to the
correct file and location, so courtesy emails are appreciated.
Rules
governing service can be overwhelming and confusing. However, if they aren’t
followed, you risk having your hearing canceled and not heard before the court
until service is properly effectuated. During our dockets, I talk to the
parties who have failed to provide proper service and explain that they won’t
have an audience with the judge that day. Often both parties attend the hearing
because they were notified but the moving party didn’t know he needed to file a
piece of paper saying the other side was served. If both parties attend and
agree to move forward, any defects in service can be waived; however, if a
party demands proper service, the motion must be rescheduled.
Don’t forget
to file a proof of service for the new date of hearing – if you don’t, you will
end up in a “Groundhog Day” situation. If your concerns are important enough to
bring to the judge’s attention, make sure you follow through on what’s required
of you to have your day in court.